Getting started
0%
Welcome to Helmivo
Set up your first live operation
Build an event, connect sales, add outlets and choose the stock controls that suit the operation — all through the portal.
This version tests the customer journey
Organisation, event, bar, stock and comparison settings are fully interactive and saved locally. The Square connection is represented honestly as a test connection until the secure backend is deployed.
Upcoming operation
Draft
No event created
▣
Your first event will appear here
Enter the real details yourself during onboarding, just as a new Helmivo client would.
Square sales
Connect Square securely, then choose the location and devices used by each event.
Stock
Choose what to track and whether stock is shared across the event or allocated by outlet.
Earlier event comparisons
Add earlier dates for the same event so Helmivo can compare performance later.
Operations
Events
Create an event and manage its setup from one place.
UpcomingEvent workspace ready
Live operations command centre
Your event
Venue and date
Portal ready
POS needs attention
0 outlets
Pre-event mode
The command centre is available as soon as setup is complete. Live sales, device heartbeats and automatic alerts remain clearly marked until the secure Square connection is enabled.
Operational overview
In progressEvent readiness
0%ready
Complete event setup
Helmivo is checking your sales connection, outlets, stock, team and comparison data.
0 alerts0/0 checks passed
Traffic-light monitoring
Systems health
ActiveTest / attentionOffline
What needs attention
Operations feed
Total sales£0.00Awaiting event data
Transactions0No sales imported
Average spend—Available after first sale
Previous event—Prepared for event day
Trading hours08:00–18:00
POS locationNot selected
Outlets0 outlets · 0 tills
Setup data0 stock items · 0 comparisons
Live view preview
Sales by hour
Cups excluded from top productsCurrentPrevious
08:0010:0012:0014:0016:0018:00
◷Live sales will appear here
Current sales, previous event and multi-event average can be viewed together when sales data is connected.
Before opening
Readiness checklist
Event layout
Outlets and tills
See each trading point, its planned hours and future live POS status.
Optional visual layout
Interactive event map
Place outlets on a simple site view now. A real site-plan image upload can be added later.
Map is optional
It becomes particularly useful for events with several bars, stock points or operational zones.
Inventory
Stock readiness
Stock can be completed before the event.
People
Event team
Service0
Preparation0
Support0
Portal users1
CJ
Manager on dutyNot assigned
Service, preparation and operational support are kept separate so setup labour is not judged against immediate sales.
Safety and operations
Incidents
0open
Record operational, safety, equipment or customer issues and keep their resolution visible.
Reporting
Previous events
Inventory
Stock
Choose the stock types and tracking method that fit each event.
Data connections
Connections
Connect point-of-sale systems securely, then choose the right location for each event.
■
Not connected
Square
Automatic sales, refunds, payment methods and historical event imports.
- One secure business connection
- Location and device mapping per event
- CSV backup remains available
CSV
Available
CSV backup
Manual Square export import for fallback and controlled testing.
No live OAuth credentials are stored in this prototype
The secure Square connection will use a Cloudflare Worker, encrypted secrets, a database and webhook endpoint. Tonight's version lets you test how the client-facing connection flow should feel.
People
Event team
Manage the people who can work on or view the selected event.
Reporting
Reports
Reports become available once sales and event data have been collected.
Event summary
Sales, payments, outlets, staffing and operational notes.
Available after eventHistorical comparison
Current year versus selected previous dates and multi-year averages.
Requires Square historyStock reconciliation
Ordered, received, estimated usage, actual closing count and variance.
Available after countAccount
Settings
Manage this local prototype and export your test data.
Export setup
Download the organisation, event, outlet, stock and feedback data created during your test.
Reset prototype
Remove all locally saved setup data and start again as a completely new client.