Prototype test — signup, setup and stock data stay in this browser
Client setup Helmivo portal
Saved locally
Welcome to Helmivo

Set up your first live operation

Build an event, connect sales, add outlets and choose the stock controls that suit the operation — all through the portal.

i
This version tests the customer journey

Organisation, event, bar, stock and comparison settings are fully interactive and saved locally. The Square connection is represented honestly as a test connection until the secure backend is deployed.

Getting started

Account readiness

0%
Upcoming operation

No event created

Draft
▣
Your first event will appear here

Enter the real details yourself during onboarding, just as a new Helmivo client would.

↗

Square sales

Connect Square securely, then choose the location and devices used by each event.

Not connected
◇

Stock

Choose what to track and whether stock is shared across the event or allocated by outlet.

Not configured
≋

Earlier event comparisons

Add earlier dates for the same event so Helmivo can compare performance later.

Not configured
Operations

Events

Create an event and manage its setup from one place.

UpcomingEvent workspace ready
Live operations command centre

Your event

Venue and date

Portal ready POS needs attention 0 outlets
◷
Pre-event mode

The command centre is available as soon as setup is complete. Live sales, device heartbeats and automatic alerts remain clearly marked until the secure Square connection is enabled.

Operational overview

Event readiness

In progress
0%ready

Complete event setup

Helmivo is checking your sales connection, outlets, stock, team and comparison data.

0 alerts0/0 checks passed
Traffic-light monitoring

Systems health

ActiveTest / attentionOffline
What needs attention

Operations feed

£
Total sales£0.00Awaiting event data
↗
Transactions0No sales imported
◎
Average spend—Available after first sale
≋
Previous event—Prepared for event day
Trading hours08:00–18:00
POS locationNot selected
Outlets0 outlets · 0 tills
Setup data0 stock items · 0 comparisons
Live view preview

Sales by hour

CurrentPrevious
08:0010:0012:0014:0016:0018:00
◷Live sales will appear here

Current sales, previous event and multi-event average can be viewed together when sales data is connected.

Before opening

Readiness checklist

Event layout

Outlets and tills

See each trading point, its planned hours and future live POS status.

Optional visual layout

Interactive event map

Place outlets on a simple site view now. A real site-plan image upload can be added later.

⌖
Map is optional

It becomes particularly useful for events with several bars, stock points or operational zones.

Inventory

Stock readiness

Stock can be completed before the event.

People

Event team

Service0
Preparation0
Support0
Portal users1
CJ
Manager on dutyNot assigned

Service, preparation and operational support are kept separate so setup labour is not judged against immediate sales.

Safety and operations

Incidents

0open

Record operational, safety, equipment or customer issues and keep their resolution visible.

Reporting

Previous events

Inventory

Stock

Choose the stock types and tracking method that fit each event.

Data connections

Connections

Connect point-of-sale systems securely, then choose the right location for each event.

Not connected

Square

Automatic sales, refunds, payment methods and historical event imports.

  • One secure business connection
  • Location and device mapping per event
  • CSV backup remains available
Available

CSV backup

Manual Square export import for fallback and controlled testing.

!
No live OAuth credentials are stored in this prototype

The secure Square connection will use a Cloudflare Worker, encrypted secrets, a database and webhook endpoint. Tonight's version lets you test how the client-facing connection flow should feel.

People

Event team

Manage the people who can work on or view the selected event.

Reporting

Reports

Reports become available once sales and event data have been collected.

▤

Event summary

Sales, payments, outlets, staffing and operational notes.

Available after event
↗

Historical comparison

Current year versus selected previous dates and multi-year averages.

Requires Square history
◇

Stock reconciliation

Ordered, received, estimated usage, actual closing count and variance.

Available after count
Account

Settings

Manage this local prototype and export your test data.

Export setup

Download the organisation, event, outlet, stock and feedback data created during your test.

Reset prototype

Remove all locally saved setup data and start again as a completely new client.